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Subscribe to/export events from the Personal Calendar

Modified on Jun-22 2012
Article Updated:

This article has been subsequently updated from the original to reflect alterations or functionality added in a recent Ultranet software upgrade.

If the instructions or functionality described below do not appear to match your Ultranet site, it may need to be upgraded to the latest build. If so, please ask your Ultranet administrator to contact us.

The Personal Calendar in Ultranet provides users with a centralised location to compile calendar events from multiple pages. Events are automatically added to the Personal Calendars via the page Calendar's sharing settings (further details in this article). Users can also enter in their own personal entries on the Personal Calendar, which will render in a different colour.

From the Personal Calendar, users also have the additional option of subscribing to or exporting events to external calendar applications that support the Webcal or ICS format (e.g. Microsoft Outlook 2007+, Apple iCal, Google Calendar).

The following instructions outline the two approaches.

Subscribing to events (Outlook or iCal)

The subscription option allows the desktop calendar client to view Ultranet events as a separate synchronised calendar. This means it won't merge Ultranet events into your local personal calendar, but will appear as an additional calendar option (which you can choose to overlay with your other calendars, should you wish).

A subscribed calendar automatically synchronises at regular intervals, which means if a new event gets added in Ultranet, it will also appear in your desktop calendar application without manual intervention.

Here are the steps:

  1. Navigate to your Dashboard, then click on the "My Calendar" link on the right menu.

    Click on My Calendar

  2. Once your Personal Calendar loads up, click on the "Subscribe to events in Outlook/iCal" link above the calendar view.

    PerCal-sub.png

  3. In the subsequent pop-over panel, you can select how many past events will be included in the feed (previous 2 weeks, 1 month or 3 months).

    PerCal-Options.png

    Alternatively, you can specify a custom date range (choose a Start and End date) and only events within that time period will be included.

    PerCal-Custom.png

  4. Your desktop calendar application may prompt you to accept opening the Ultranet web calendar as a new subscribed calendar. Follow the instructions and personal settings as available (e.g. calendar title), upon which you should now be able to see your Ultranet events in their own calendar folder.

Note: Calendar subscription on Windows will require Outlook 2007+.

Exporting events from the Personal Calendar

If you are not using Outlook or iCal, you can still extract the events from your Personal Calendar in a standard ICS file format. This can then be imported into other calendar applications.

The only difference here with the subscription option above is that exported calendar file does not automatically synchronise (i.e. if changes are made on the Ultranet calendar, you will need to trigger another export and replace the previous file manually).

To achieve this:

  1. Navigate to your Dashboard, then click on the "My Calendar" link on the right menu.

    Click on My Calendar

  2. Once your Personal Calendar loads up, click on the "Download calendar (ICS format)" link above the calendar view.

    PerCal-sub.png

  3. In the subsequent pop-over panel, you can select how many past events will be included in the feed (previous 2 weeks, 1 month or 3 months).

    PerCal-Options.png

    Alternatively, you can specify a custom date range (choose a Start and End date) and only events within that time period will be included.

    PerCal-Custom.png

  4. Your calendar application may prompt you to accept opening the Ultranet web calendar file. If you have previously imported an Ultranet calendar, you may get the option to merge/replace events that were previously imported (functionality will vary depending on the device/application being used).

Note: Regardless of which of the three basic extract options you select (2 weeks back, 1 month back, 3 months back), the calendar feed will always include all future events.
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